Rostyr Operating System / Workforce

Your recruiting, hours,
and billing
on a single record

Candidates, hours, and invoices live in separate tools, so the same numbers get re-entered before anyone gets paid. The workforce side of the Rostyr operating system keeps the job order, the timecard, and the invoice on one record, so the work gets done once and the data stays clean all the way through.

Get Started arrow_forward See how a week runs
01

Applicant tracking

02

Timekeeping and approvals

03

Billing and invoicing

The hours disappear
in the space between
your tools

Nothing here is broken on its own. Your applicant tracking system does what it was built for, your timekeeping tool does the same, and so does whatever you bill from. The cost sits in the gaps between them, where somebody exports a file, retypes a number, and hopes the two versions still agree at the end of the week.

Those gaps are also where your data quality goes, and your data is what the rest of your back office gets priced on.

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arrow Manual workflows pull recruiters off the desk
arrow Approvals sit in inboxes and hold up the billing
arrow Re-entered data multiplies errors and drags audits
arrow More placements mean more back-office busywork

Connect every step from
job order to invoice

A connected workflow keeps work moving, with each part handing off seamlessly rather than to a spreadsheet.

Applicant Tracking

Job orders, candidate pipelines, and onboarding packets live in the applicant tracking system (ATS), with assisted sourcing doing the first pass so recruiters spend their day on people rather than data entry. When a candidate is placed, the onboarding packet generates itself.

Timekeeping and Approvals

Hours are captured and approved inside the platform, so the week closes on the cutoff instead of whenever a manager gets to the email. Approved time is the same record that billing reads from, which is why nobody has to reconcile the two later.

Billing and Invoicing

Approved hours become client invoices without a second round of typing, and the invoice data is ready for the funding portal the moment it is generated. Your rates, your clients, and your terms stay yours.

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Fewer exports

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Fewer errors

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Fewer late nights

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Your workflow, placement to payroll

01 Job posted and sourcing begins in the applicant tracking system
02 Candidate placed, with the onboarding packet generated automatically
03 Time tracked and approved in the platform
04 Clients billed and the invoice data synced to funding
05 Capital lands, ahead of the pay date
06 Payroll runs through your connected provider

One week, from a posted job order to a paycheck that clears

This is the same sequence your firm already runs. The difference is that each step hands its data to the next one instead of handing it to somebody with a spreadsheet open.

Because the record never changes hands, the invoice your client receives and the payroll your workers are paid from are built on the same set of hours.

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Run the full suite, or connect the systems you already use

Switching everything at once is not a requirement. What matters is that the data behind your workforce ends up in one place.

Staffing software

Run the full workforce suite, with applicant tracking, timekeeping, and billing included, along with implementation and support. Or keep your current front office and let it feed the same funding process.

Vendor management systems

Job orders and approvals sync with leading vendor management system (VMS) platforms, so your team spends less of the week exporting files and more of it filling the orders that are already sitting there.

Payroll data

Connect the payroll provider you use today through a secure, audit-friendly data sync, so approved hours reach the pay run on time without anyone rebuilding files or re-entering data by hand.

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Clean records save
more than time

The workforce suite is where your operating data gets created, and that data is what the rest of your back office gets priced on. Verifiable timekeeping, consistent payroll reporting, and accurate classification codes are the profile carriers and lenders reward, because there is less for them to guess at.

That is the same record that qualifies you for workers' compensation pricing through Rostyr Insurance Services, and for competitive funding pricing on the invoices you submit.

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Verifiable timekeeping records
Consistent payroll reporting
Accurate classification codes
Stronger underwriting profiles
Up to 40% saved* on workers' compensation

*Total savings will depend on volume, state regulations, and classification codes.

The workforce management stack you were about to buy piece by piece

Applicant tracking, timekeeping, and billing usually arrive as three contracts, three implementations, and three support lines, before anyone has funded an invoice. Inside the Rostyr operating system, the workforce suite comes with the system rather than on top of it.

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Let’s see what your week looks like on one system

Send your headcount, the tools you run today, and how you bill your clients. See how the Rostyr operating system can fit into your day-to-day and make work easier.